Export tax refundWhy use a proxy?

According to Document Guo Shui Fa [2023] No. 28, the export tax rebate declaration involvesDocument filing, input tax accounting, exchange rate conversionProfessional operations such as these. Agencies can assist enterprises with:

• Avoid common errors such as discrepancies between customs declarations and VAT invoices.
• Addressing the accounting linkage issues for cross-year filings.
• Addressing the New Electronic Document Filing Regulations Effective from 2025
• Shorten the average tax refund processing period (the tax authorities commit to reducing it to 20 working days by 2025).

Professional agencysProcess of serviceWhat is it like?

The latest 2025 agent tax refund process includes 6 key steps:

• Phase 1: Service Agreement Signing
  • Clearly define the scope of entrustment (e.g., document review/full-process agency).
  • Agreed service cycle (regular declaration/expedited processing)
• Phase 2: Basic Data Collection
  • Electronic data of the customs declaration form (must comply with the General Administration of Customs 2025 data format).
  • Scan copy of the special VAT invoice deduction stub
  • Payment receipt (electronic SWIFT messages will be accepted starting from 2025)
• Phase 3: Pre-submission Review
  • The proxy system automatically verifies 18 data logic items.
  • Please generate the "Tax Refund Risk Self-Check List".

What are the considerations for principal-agent relationships?

According to 2025Export tax rebate agentDispute cases indicate that enterprises need to pay special attention to:

• Commitment to the Authenticity of Materials: The agency agreement shall clearly define the boundaries of responsibilities between both parties.
• Declaration time limit control: The declaration must be completed within 90 days after the goods are exported.
• Confidentiality Clause: VAT invoice information must be transmitted in encrypted form.
• Quantification of Service Standards: Clarify the accountability standards for tax refund failures.

What are the new changes in the 2025 tax refund declaration?

According to the Ministry of Finance's announcement in January 2025, enterprises should pay special attention to:

• Electronic port data directly connected to the tax system (eliminating paper customs declaration forms)
• The time limit for export foreign exchange collection is shortened to 180 days after the goods are exported.
• A dynamic adjustment mechanism for tax refund rates has been introduced for six additional product categories.
• Enable the Intelligent Tax Refund System (IRS 2.0) to automatically cross-check transaction data.

How to choose a reliable tax rebate agency?

It is recommended to evaluate agencies from three dimensions:

• Qualification review: Check the original copy of the "Tax Agent Qualification Certificate"
• System capacity: Is there a declaration system directly connected to the General Administration of Customs?
• Service cases: Request to provide successful declaration cases from the past 3 months
• Contingency plan: Verify the completeness of the tax inspection response plan

How are the agency service fees calculated?

Market trends for agency service fees in 2025 indicate:

• Basic service fee: 800-1500 yuan per order (depending on the complexity of the application).
• Expedited Processing Fee: An additional 30-50% will be charged for declarations exceeding the standard processing time.
• Success Rebate System: Some agents adopt a fee calculation method based on 0.5-1% of the tax refund amount.
• Annual Subscription Plan: Negotiable for annual export volume exceeding $5 million.