Agency export,What are the differences between certificates and self-operated exports?

The export agency certificate isDual - track system of online and offlinea special credential applied to tax authorities when handling export business for principals. Compared with self-operated exports:

• Different legal relationships: The agent only charges service fees and does not bear cargo ownership risks
• Tax treatment differences: The principal handles independentlyExport tax refund, the agent only providescustoms clearancedocuments
• Clear responsibility division: The principal directly bears liability for cargo quality disputes

What core materials are required for export agency certificate applications in 2025?

According to the latest Cross-border Trade Service Management Regulations, application materials include:

• Basic documents:
  • Original agency agreement (must contain risk assumption clauses)
  • Copies of the principals business license and import-export qualifications
  • Electronic customs declaration data (must match Single Window system)
• Supplementary certificates:
  • Cargo transportation insurance policy (mandatory requirement starting from 2025)
  • Third-party inspection report (for high-value goods such as machinery and electronics)
  • Foreign exchange receipt certificate (must be processed through the banks cross-border settlement system)

What precautions should be taken for online application system operations?

Nationwide unified implementation by 2025International Trade Single Window 2.0 SystemProcessing requires special attention to:

• Enterprise digital certification must use Ukey + facial recognition dual verification
• Customs declaration number must be completely consistent with the customs pre-entry system
• Attachment upload requirements:
  • The scan part resolution is not less than 300dpi
  • File naming convention: Enterprise ID
  • Single PDF file must not exceed 20MB

What are the common reasons for certificate application rejections?

According to customs data statistics for the first quarter of 2025, the main reasons for returns include:

• Material issues (accounting for 62%):
  • Agency agreement missing perforated seal
  • Customs declaration HS code inconsistent with client qualifications
• System issues (accounting for 28%):
  • Electronic signature timestamp anomaly
  • Attachment hash value verification failure
• Policy issues (accounting for 10%):
  • Controlled goods involved without special permit submission
  • Cross-border service trade without completed tax filing

How to select reliable agency service providers?

It is recommended to evaluate from three dimensions:

• Qualification Verification:
  • Check whether possessing MOFCOM foreign trade comprehensive service pilot enterprise qualification
  • Confirm customs AEO certification level (recommended to choose advanced certified enterprise)
• Service capabilities:
  • Whether supporting multilingual customs declaration (at least English and Spanish capabilities required)
  • Whether capable of handling special trade methods (such as market procurement,Cross-border e-commerce) is
• Risk control system:
  • Whether established trade compliance review system
  • Whether having export credit insurance cooperation channels

How to arrange processing timelines and expedited services?

Regular processing requires5 working days, urgent service requires attention to:

• Expedited conditions:
  • Goods already arrived at port and departing within 72 hours
  • Involving perishable goods or emergency medical supplies
• Expedited process:
  • Schedule on-site inspection with customs in advance
  • Pay expedited service fee (2025 standard is 200% of regular fees)
  • Transport vehicle cabin space confirmation letter required

How to handle certificate validity periods and extension applications?

From the date of issuanceValid for 180 days, extension application must meet:

• Reasonable extension reasons (such as force majeure, transport vehicle failure)
• Submit application 15 working days before expiration
• Provide new transport documents and insurance contract
• Extension maximum 90 days, and can only be applied once