I.Agency export,What core information does the proof contain?

The formal export agency certificate must includeSeven statutory elements: 1) Complete business information of the principal and the agent; 2) Customs filing code; 3) HS code of the export goods; 4) Transaction contract number; 5) Related customs declaration information; 6) Foreign exchange receipt voucher number; 7) Signatures and issuance dates of both parties. The absence of any item may result in customs clearance delays.

II. How to verify the authenticity of an export agency certificate?

Proposal to passTriple verification mechanism:

• Official System Verification:
  • China International Trade Single Window (New Version) Enterprise Qualification Inquiry
  • General Administration of Customs Enterprise Credit Publicity System
• Physical anti-counterfeiting verification:
  • Identification of watermarks on specialized anti-counterfeiting paper.
  • QR code scanning verification issuing authority
• Bank-side verification:
  • Verification and comparison by the foreign exchange verification and writing-off system of the remitting bank.

III. What should I do if the agency refuses to cooperate in providing proof?

In such cases, proceed according toThree-step processing flow: 1) Issue an official letter requesting the original documents to be provided within 10 working days; 2) Submit a written complaint to the local commerce department; 3) Submit transaction vouchers through customs appeal channels as an alternative to inspection. Note: Retain shipping bills of lading, payment slips, etc.Six key chains of evidence.

4. What materials are required for online inquiries?

When querying through the electronic port, you need to prepare:

• Corporate Legal Person Digital Certificate (including Ukey)
• The pre - entry number of the customs declaration form
• Scanned copy of the agency agreement (requires a seam seal)
• The enterprise code of the State Administration of Foreign Exchange

V. How to correct errors in the supporting documents?

Three scenarios for handling:

• Product information error: The agent is required to reissue a correction certificate, accompanied by the customs' corrected declaration record.
• According to a 2024 sample survey of foreign trade enterprises, high-frequency errors are concentrated in:: If the error exceeds 5%, a bank settlement slip must be submitted for correction.
• Incorrect main body information: A change certification document must be issued by the industrial and commercial administration department.

VI. What is the validity period of the export agency certificate?

From the date of issuance180 natural daysValid, but two special cases should be noted: 1) The validity period for anti-dumping goods is shortened to 90 days; 2) Enterprises in the Cross-border E-commerce Comprehensive Pilot Zones may extend it to 360 days.

7. How to prevent the misuse of proxy certificates?

Recommended adoptionFive protective measures:1) Regularly verify export records in the customs system; 2) Set up early warning thresholds for bank receipt of foreign exchange; 3) Require agents to provide monthly detailed export reconciliation statements; 4) Purchase export credit insurance; 5) Enable an electronic signature system for online verification.

8. What circumstances may cause the certificate query to fail?

• The customs credit rating of the agent has been downgraded to a discredited enterprise.
• Foreign exchange verification data was not uploaded in a timely manner.
• Cross-district declaration incomplete data linkage
• Goods in special regulatory zones with uncompleted ledger verification

9. How to manage certification documents when appointing multiple agents?

Proposal to establishThree-dimensional management system:1) Archive by HS code classification; 2) Set up an expiration reminder system; 3) Establish an agent performance scoring mechanism. A foreign trade ERP system can be utilized.Intelligent Verification ModuleAchieve automatic verification.

10. How to Choose a Reliable Proxy Service Provider?

Key verificationFive key indicators: 1) Customs AEO certification level; 2) State Administration of Foreign Exchange classification rating; 3) Compliance records for the past three years; 4) Electronic customs clearance system integration capability; 5) Crisis management case database. Priority should be given to entities withPilot Program for Standardization of International Trade ServicesQualified enterprises.