Agency export,What are the basic operational procedures for the business?

A standardized export agency process includes five key stages:Preliminary qualification review → Signing agency agreement → Goodscustoms clearanceShipment →Collecting ConnectionProcessing →Export tax refunddeclare. According to the latest revised "Customs Brokerage Service Standards" by the General Administration of Customs in 2024, the entrusted party must complete the export enterprise registration before the goods are shipped and file the electronic power of attorney through the International Trade "Single Window."

What is the specific operation process of agency import and export?

Compliant export agency service providers must possess:

• Customs Registration Certificate for Import/Export Goods Consignees
• SAFE (State Administration of Foreign Exchange) registration certificate
• Specialized registration for export agency services (required in some regions)
• Industry certifications (such as AEO certification enterprises being prioritized)

Proposal to passCustoms Enterprise Credit Information Publicity PlatformandNational Enterprise Credit Information Publication SystemDual-channel verification of enterprise qualifications.

What core documents need to be prepared for applying for export agency services?

Different trade modes require submission of differentiated document combinations:

• Basic documents:
  • Duplicate business license (Three Certificates in One)
  • A copy of the legal representatives ID card
  • Bank Account Opening License
• Trade documents:
  • Proforma Invoice
  • Purchase Contract/Order Confirmation
  • Product compliance certificates (CE, FDA, etc.)

What items are included in export agency service fees?

Standard fee structure typically includes:

• Basic service fee (0.8%-1.5% of cargo value)
• Customs declaration and inspection fee (charged per ticket)
• Document preparation fees (commercial invoice/packing list, etc.)
• Logistics surcharges (regulatory transportation costs for special categories)
• Exchange rate differences (resulting from settlement timing variations)

Special attention should be paid to the implementation in 2025 ofCross-border Trade Service Fee Transparency Guidelines,requiring service providers to clearly disclose all fee details.

How to process tax refunds for export agency services?

Tax refund processing is divided into two models:

• Manufacturing agency: The agency acts as the tax refund entity and must provide special VAT invoices
• Foreign trade agency: The principal handles tax refund independently, with the agency assisting in preparing customs declaration documents and other certificates

According to State Taxation Administration Announcement No. 38 of 2024, for agency exports,the remarks column of the customs declaration formThe words "exported by proxy" and the taxpayer identification number of the entrusting party must be clearly marked.

What common risks need to be prevented in export agency services?

Three major risk points requiring special attention:

• Funding risk: It is recommended to use Escrow accounts for payment supervision
• Document risks: Ensure consignee information on the bill of lading matches the agency agreement
• Risk of compliance: Monitor dynamic updates to the export control commodity list

In 2025, customs will strengthenVerification of the authenticity of trade, it is recommended to maintain complete logistics tracking and fund flow records.

What should be noted for special commodity export agency services?

Additional documents required for the following categories:

• Medical devices: Business filing certificate + product registration certificate
• Chemical products: MSDS safety data sheet + hazardous materials transportation certificate
• Food category: Health certificate + Certificate of origin
• Intellectual property involved: Trademark authorization or patent filing certificate

How to choose the appropriate export agency service model?

Choose according to enterprise development stage:

• StartupsFull-process agency (including logistics, documentation, tax refund)
• Growing enterprisesModular agency (self-selected service components)
• Mature enterprisesCustomized service (system integration + data sharing)

It is recommended to give priority to choosingERP system integrationService provider to ensure real-time business data synchronization.

What customs registrations are required for export agency services?

According to the latest requirements of the General Administration of Customs in 2025:

• Foreign trade operator registration (canceled, changed to automatic registration)
• 31. Record - filing of the consignor and consignee of customs import and export goods
• Electronic Port IC Card
• Certificate of origin enterprise registration (if preferential tariff rates are required)

attention toCross-border e-commerceB2B direct export (Model 9710) requires separate registration.

What essential clauses should be included in export agency contracts?

It is recommended to draft contracts under the guidance of professional legal advisors, which must include:

• Clause on ownership of goods
• Division of responsibilities for payment and receipt of foreign exchange
• Agreement on document control rights
• Force majeure handling mechanism
• Dispute resolution method (arbitration clause is recommended)

Special attention should be paid to theCivil Code Contract Part Judicial InterpretationLatest requirements for standard clauses.