What isAgency export,Proof? Why is it considered an essential document in foreign trade?

2025 export agency certificate application processExport Agency Certificate) is an imported product that has been registered with customs.Export agentA power of attorney issued by an enterprise on behalf of the entrusting party. According to the latest revised "Customs Import and Export Goods Declaration Management Measures" in 2025, this document serves three core functions:

• Clarify the Legal Effect of Trade Agency Relationships
• AsExport tax refundRequired supporting documents
• Avoid the risks associated with non-compliant operations such as "export on behalf of others."

A case in 2024 where a cross-border e-commerce company had its 2 million yuan tax refund application rejected due to the lack of this certificate underscores its importance.

Under what circumstances is it mandatory to apply for an export agency certificate?

Based on our hands-on experience serving over 300 enterprises, the following situations require mandatory processing:

• Manufacturing enterprises entrust foreign trade companies with export operations.
• Cross-border e-commerce adopts the "dual-title" approach.customs clearanceMode
  • New requirement for 2025: Provision under 9810/9710 mode is mandatory.
• Involving the transfer of goods in special customs supervision zones

What materials are required for the application process? How long is the processing time?

The standard processing procedure consists of three stages:

• Material preparation phase (1-3 working days)
  • Original agency agreement
  • Sales Contract and Proforma Invoice
  • Export Enterprise Qualification Certificate (with the addition of electronic business license verification requirements in 2025)
• Customs record-filing stage (2 working days)
• Certificate issuance phase (1 business day)

What are the impacts of the 2025 Customs new regulations on supporting documents?

Three Policy Changes in This Year Requiring Special Attention:

• Electronic Signature Validity Upgraded: Paper Certificates Must Be Synchronously Uploaded to Single Window
• The lookback period is extended to 5 years (previously 3 years).
• Added requirements for the association of origin declarations from RCEP member countries.

What risks can common incorrect operations lead to?

Typical problem cases we have handled include:

• Incorrect time node: A company mistakenly used the production date as the customs declaration date.
• Amount discrepancy: A variance exceeding 5% between the proforma invoice and the customs declaration triggers an audit.
• Agent qualification invalid: Failure to update customs filing information in a timely manner.

Is this certificate still required for self-export?

Two scenarios need to be distinguished:

• Self-operated export for production purposes: No need to handle
• Trading company self-operated export: Required to process but with simplified procedures
  • The new regulations in 2025 will allow a "one-license-for-multiple-purposes" filing model.

How to select compliant agency service providers?

It is recommended to filter according to the following criteria:

• Check the AEO certification qualification of customs
• Confirm the operation permission level of the electronic port.
• Verify no major compliance violations in the past three years

The lesson of a listed company's goods being detained at the port due to choosing an unregistered agent highlights the importance of qualification review.