enteredExport agentWhat basic materials are needed?

When handling import and export agency business, enterprises need to prepare the following:Basic qualification documents:

• Copy of the Enterprise Business License (including the business scope of import and export)
• Registration Form of Foreign Trade Operators
• Customs import/export consignee registration receipt
• SAFE (State Administration of Foreign Exchange) registration certificate
• Certificate of Legal Representative and Power of Attorney

What additional documents are required for different business types?

Depending on the specific trade model, the following shall also be provided:Specialized Business Document:

• General trade:
  • Proforma Invoice
  • Commercial Invoice
  • Packing List
• Processing trade:
  • Processing trade manual
  • Proof of Establishment of Margin Account
• Cross-border e-commerce:
  • Record Filing Information of Cross-border E-commerce Enterprises
  • Transaction records provided by payment institutions

What new policies need to be noted in 2025?

According to the latest policy adjustments, the following points need special attention:New File Requirements:

• Electronic Certificate of Origin (to be submitted through the Single Window System)
• Application Form for Special Tariff Preference of RCEP Member States
• EU Carbon Border Adjustment Mechanism (CBAM) Declaration Document
• Goods Classification Declaration (HS Code Confirmation) Generated by Intelligent Customs Declaration System

What necessary documents need to be provided in the logistics process?

Complete logistics links need to be preparedTransportation-related documents:

• Ocean/Air Freight Forwarding Instructions
• 提貨單（Delivery Order）
• Cargo Transportation Insurance Policy
• Container Loading Diagram (for Cargo with Special Dimensions)

How to avoid customs clearance delays caused by document issues?

According to 2025 General Administration of Customs data, 30% of customs clearance delays stem from document issues. It is recommended to note:

• All foreign language documents need to be provided.Certified Chinese Translation
• The difference between the proforma invoice amount and the final invoice amount shall not exceed 5%.
• The HS code must completely match the physical characteristics of the declared goods.
• The issuance date of the Certificate of Origin shall not be later than the shipment date.

What additional certificates are required for special commodities?

Certain product categories require additional information.Industry Regulatory Documents:

• 28. Food category:
  • Record-filing Certificate for Imported Food and Cosmetics
  • Health Certificate / Quarantine Certificate of Compliance
• Chemical products:
  • Dangerous goods transportation appraisal report
  • MSDS (Material Safety Data Sheet)
• Medical Devices:
  • Medical Device Registration Certificate
  • Manufacturer Quality System Certification

FAQ

Q: Do copies need to be stamped with an official seal?
A: All submitted copies must be affixed with the official seal of the enterprise, and documents involving amounts shall also require a special financial seal.

Q: Are electronic signature files recognized?
A: Since the implementation of Announcement No. 58 of the General Administration of Customs in 2024, certified electronic signatures have the same legal effect as physical signatures.

Q: How to remedy if data errors are found?
A: It is recommended to contact the agency 72 hours before the goods arrive at the port, and the submission can be made through the Single Window system.Amended Declaration, otherwise, if overdue, the formalities for order cancellation and re-declaration shall be handled.