How to Choose a CompliantExport tax rebate agentAgency?
Recommended assessment agencies from three dimensions:Qualification Compliance(Customs AEO Certification, Tax Agency Qualification),Business Professionalism(Whether Equipped with Professional Personnel Such as International Trade Document Specialists and Customs Declarants),Service Transparency(Whether Providing Full - process Visual Tracking). The newly implemented Measures for the Classification Management of Cross - border Trade Service Providers in 2025 requires agencies to publicly disclose the results of service level evaluation.
What Specific Processes are Included in the Agencys Services?
A Standardized Agency Service Should Include:
- Pre - review of Tax Rebate Materials and Compliance Guidance
- Logical Verification of Customs Declaration Forms and VAT Invoices
- Electronic Port Data Declaration (The New Single - window System to be Fully Implemented from 2025)
- Emergency Handling of Abnormal Situations (Such as Responding to Tax Bureau Letter - based Investigations)
What Basic Information Does an Enterprise Need to Prepare?
List of Essential Materials:
- Export Goods Customs Declaration Form (Note that the 2025 - version customs declaration form has a newly added carbon neutrality logo column)
- Special VAT invoice (deduction voucher).
- Foreign Exchange Receipt Voucher (Needs to Comply with the New Cross - border Receipt and Payment Policy of the Peoples Bank of China in 2025)
- Export Sales Contract (It is Recommended to Attach an English Translation)
How to Remedy Incorrect Filling of the Customs Declaration Form?
Handle in Two Cases:
- Before Tax Rebate Declaration: An Application for Amendment of the Customs Declaration can be Made to the Customs, and Supporting Materials Such as the Original Contract and Packing List Need to be Provided
- After Tax Rebate Declaration: The Original Tax Rebate Application Must be Cancelled. From 2025, the Record of Amendment of the Customs Declaration will be Included in the Enterprise Credit Rating System
What is the Charging Standard of the Agency?
Mainstream Charging Modes Include:
- Charge according to the proportion of the tax refund amount (usually 0.5% - 1.2%)
- Charge a fixed fee per order (200 - 800 yuan/order)
- Annual service package (suitable for enterprises with over 50 annual exports)
Note: Many tax authorities in 2025 require agencies to disclose service fee standards. Be alert for non-compliant charges such as 'relationship facilitation fees'.
How to Prevent Agency Service Risks?
It is recommended to adopt the following risk - control measures:
- Require the agency to purchase professional liability insurance
- Regularly spot - check the matching of customs declarations and VAT invoices
- Set up a tax - refund progress early - warning mechanism (e.g., trigger an inspection if the refund has not been received within 90 days)
What to Do When Receiving a Tax Inspection Notice?
The response process is divided into three steps:
- Immediately freeze the tax - refund applications for relevant batches
- Collaborate with the agency to prepare evidence - presenting materials (pay special attention to the newly added carbon - emission certification documents in 2025)
- Require the agencys specialist to accompany throughout the on - site inspection
What is the Difference between Self - handling and Entrusting an Agency?
Compare from three dimensions:
- Time cost: Self - handling takes an average of 23 working days vs. agency - handling takes 15 working days
- The error rate: Novice operation error rate approximately 18% vs professional agency error rate <3%
- Policy response: Agencies can obtain a priority channel for tax - bureau policy interpretation
What are the Important Changes in the Tax Rebate Policy in 2025?
Pay attention to three new policies:
- If the deviation in HS code classification exceeds 3%, manual review will be triggered
- Exports to RCEP member states can apply for an accelerated tax - refund channel
- Cross - border e - commerce B2B exports enjoy an additional tax - refund rate of 0.5% (subject to the regulatory requirements of 9710/9810)
What Clauses Should be Noted When Signing an Agency Contract?
20. Six key clauses that must be clarified:
- Data security and confidentiality responsibilities
- Loss compensation standards for incorrect declarations
- Process adjustment mechanism due to policy changes
- Service response time commitment (e.g., handle the tax - bureaus notice of supplementary documents within 24 hours)
- Definition of force majeure situations
- Export control compliance commitment clause
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