What qualifications are required for acting as an agent in the export and import of essential oils?

According to the latest 2025 "Import and Export"CosmeticsThe Supervision and Management Measures," the following qualifications are required:

• 28. Record - filing of foreign trade operators：Completed the registration and filing process in the Ministry of Commerce system.
• Registration of customs importers and exporters: Obtain the customs registration code
• Special Item Approval: When essential oils are used as cosmetic ingredients, an import filing for non-special use cosmetics must be completed.
• The Hazard Characteristics Identification Report: A transport safety certificate is required for products containing volatile components.

What is the specific process for acting as an agent for importing and exporting essential oils?

• Phase One: Preparation Stage
  • Sign an export agency agreement
  • Obtain the Certificate of Origin and the Composition Analysis Report.
  • Apply for a Dangerous Goods Packaging Certificate (if applicable)
• Phase 2:customs clearanceExported
  • Declaration of HS Code (commonly used 3301299000)
  • Provide a phytosanitary certificate
  • CompleteExport tax refundrecorded
• Phase 3: Foreign Exchange Collection and Tax Refund
  • Foreign Exchange Administration Reporting of Foreign Exchange Receipts
  • Apply for 13% VATExport tax refund

What are the special regulatory requirements for essential oil exports?

The new regulatory requirements for 2025 include:

• The EU REACH Regulation Annex XVII has added a new restriction clause on limonene.
• The U.S. FDA implements an electronic registration system for essential oil products.
• Middle Eastern countries mandate Halal certification.
• Chinese Customs conducts special sampling inspections on lavender essential oil.

How to Avoid Risks in Essential Oil Export Transportation?

• Packaging Requirements: Use UN-certified leak-proof steel drums (capacity not exceeding 450L).
• Temperature control measures: Maintain a transportation environment of 15-25°C.
• Insurance advice：Coverage for All Risks + Additional Risk of Taint of Odor
• Document preparation: MSDS and GMO-Free Declaration must be attached.

International logistics12. How to choose a plan?

Recommend transportation methods based on customer requirements:

• air transport: Suitable for high-value essential oils (such as rose essential oil), with shipping costs controlled within 15% of the product value.
• The Maritime: Bulk cargo is preferably transported in full container loads (FCL), with attention to the configuration of desiccants and temperature control devices.
• China-Europe Express: By 2025, new specialized essential oil transport containers will be introduced, reducing shipping costs by 40% compared to air freight.

What details should be paid attention to in export tax rebates?

• Special VAT invoices must be obtained
• When the transaction method on the customs declaration is FOB, the calculation is based on the actual FOB price.
• The deadline for tax refund applications has been extended to 18 months after the export of goods.
• Starting from 2025, the blockchain-based tax refund system will be implemented, reducing the review cycle to 5 working days.

How to address technical barriers in the target market?

• EU Market: ECOCERT Organic Certification Provided
• US Market: Complete FDA Facility Registration (FEI Number)
• Japanese Market: Submission of Prior Notification for Cosmetic Imports
• Southeast Asian market: Apply for the ASEAN Certificate of Origin (Form E)

What key points should be noted when choosing an agency company?

• Check the AEO certification status of the enterprise.
• Please confirm whether you have the qualification for transporting dangerous goods.
• Check the export records of similar products in the past three years.
• Assess the customs clearance capability at the destination port (especially in countries with special regulations such as Brazil and India).

Specific recommendations :Starting from January 2025, the General Administration of Customs will implement a traceability management system for plant extracts. It is recommended to complete the product traceability information filing through the Single Window System before export. For specific operations, please consult the local customs 12360 service hotline.