Agency export,What core data should the details include?

According to the latest customs declaration requirements in 2025, a complete agency export details must include the following8 core elements:

• Complete enterprise information of the exporter and the agent (including the unified social credit code)
• Standard product name and specification model of the goods (should correspond to the HS code)
• Transaction measurement unit and legal measurement unit
• FOB price and currency (the applicable date of the exchange rate should be indicated)
• Number of the certificate of origin materials
• Type of transportation means and voyage number
• Pre - entry number of the draft customs declaration form
• Explanation of special trade terms (such as involving transit in the bonded area, etc.)

This article details the filling specifications of agency export details, covering data collection standards, customs code matching rules, and strategies to avoid common declaration errors, helping foreign trade enterprises achieve compliant and efficient customs clearance.

In 2025, the customs commodity classification system has been updated toVersion V9.2, it is recommended to ensure the accuracy of the code through the following steps:

• Use the official classification query system of the General Administration of Customs:
  • Prioritize the "Smart Classification" feature.
  • Upload the 3D structure diagram of the product to assist identification
• Check the consistency of the declared elements:
  • The material composition should be accurate to the percentage
  • Avoid vague descriptions of functions and uses
• Refer to recent customs clearance cases of similar commodities:
  • Case database of the China International Trade Single Window
  • Industry Classification White Paper (2025 edition)

How should we handle the situation where the declared amount is inconsistent with the contract?

It is recommended to followSub - item comparison methodHandle the price difference problem:

• Freight difference:
  • Provide the waybill signed by the actual carrier
  • Explain the situation of temporary port change/urgent transportation
• Exchange rate fluctuations:
  • Attach a copy of the bank exchange memo
  • Mark the central parity rate of the Peoples Bank of China on that day
• Quality deduction:
  • Supplement a third - party inspection report
  • Deduction agreement signed and confirmed by both the buyer and the seller

How should multi - batch consolidated cargo be declared in a standardized manner?

For theContainer Intelligent Supervision Systemimplemented in 2025, it is recommended to adopt the following declaration mode:

• Split and declare according to the dimension of the house bill of lading:
  • Establish a separate declaration unit for each house bill of lading
  • Indicate the associated number of the master bill of lading
• Proof of physical separation of goods:
  • Video record of the packing process (should include a timestamp)
  • Photos of the internal partition of the container
• Use the consolidated cargo management system recognized by the customs:
  • Synchronize the cargo location data in real - time
  • Automatically generate an electronic tally report

Under what circumstances do we need to submit supplementary explanations?

According to Announcement No. 38 of the General Administration of Customs in 2025, the following4 types of situationsA special explanation must be attached:

• The declared value of samples and advertising goods is less than $100
• The original export date of returned goods exceeds 3 years
• The expected retention period of temporarily imported and exported goods exceeds 6 months
• Application for a certificate of origin for goods containing imported components

The explanatory document shall includeCustoms filing numberandElectronic signature of the handling customs officerandEnterprise commitment letter, submitted through the "Single Window" attachment upload channel.