How to Choose Reliable MatsutakeExport agentThe service provider?

Recommended fromThree Key DimensionsEvaluating the Agencys Qualifications:

• Industry ExperiencePrioritize companies with experience handling edible fungus export cases, especially those with over five years of practical experience in matsutake mushroom exports.
• Certification of QualificationMust hold Customs AEO certification, along with cold chain logistics qualifications (ISO23412 standard) and hazardous materials transportation qualifications (when dry ice packaging is involved).
• Service networksPreference given to agencies with customs clearance agents in major importing countries like Japan and South Korea, capable of providing door-to-door services at the destination port.

Export customs clearanceWhat core documents need to be prepared?

According to the latest 2025 customs requirements, the following must be prepared:

• Certificate of Origin (must include HS code 0709590000)
• Phytosanitary Certificate (focusing on pest inspection results for matsutake mushrooms)
• Commercial Invoice (must specify matsutake grade: Grade A diameter 4-6cm, Grade B 2-4cm)
• Packing List (must indicate dry ice content and distribution in each package)
• Transportation Declaration (including commitment to full cold chain temperature records)

How to Ensure the Freshness of Matsutake Mushrooms During Export Transportation?

Recommended adoptionFour-Layer Preservation Solution:

• The pre - treatment stagePre-cooling treatment completed within 2 hours of harvesting (0-2°C environment)
• Packaging SolutionUse EPP insulated boxes + dry ice (minimum 3kg per box) + humidity control film
• Transportation monitoringFull GPS temperature monitoring (temperature fluctuation not exceeding ±0.5°C)
• Emergency PlanReserve 10% backup dry ice, transit airports must be equipped with emergency cold storage facilities

What Are the Special Certification Requirements in Major Importing Countries?

Special attention required for different markets:

• Japanese MarketJAS organic certification + radiation testing report (for production areas around Fukushima)
• The European marketEU organic certification + heavy metal residue testing (lead ≤0.3mg/kg)
• US MarketUSDA certification + irradiation treatment declaration (prohibition of cobalt-60 irradiation)
• The Middle East MarketHalal certification + packaging must not contain alcohol components

What has changed in the main market tariff policy in 2025?

According to the latest trade agreement:

• RCEP member countriesSouth Korea tariff reduced from 8% to 5.2%, Japan maintains preferential tax rate of 3.5%
• China-EU Trade AgreementFreeze-dried matsutake mushroom tariff reduced to 0, fresh matsutake maintains 12% tax rate
• US MarketSection 301 additional tariffs canceled, base tax rate restored to 6.4%
• 31. Special reminderExport to Vietnam requires FORM E certificate to enjoy preferential tax rates

How to Quickly Handle Customs Inspections When They Occur?

Based on 2023 Japanese customs seizure case analysis, recommendations:

• Prepare in advanceInspection emergency kitContaining backup dry ice, temperature recorder, inspection tool set
• Document preparationDual-certified translated documents(Chinese-Japanese/Chinese-English bilingual versions)
• Optional provision7×24 customs clearance serviceagent to ensure 2-hour response to inspection notices
• When packing, reserveInspection sample area(50g samples separately sealed in each box)

How to Mitigate Risks from Exchange Rate Fluctuations?

Recommended adoptionTriple hedging strategy:

• Contract TermsRenegotiate when agreed exchange rate fluctuation exceeds 3%
• Financial instrumentsUse forward settlement to lock exchange rate (recommend locking 80% payment)
• Payment methods30% advance payment + 50% payment upon bill of lading copy + 20% final payment upon port arrival
• Special NoticeFor exports to Japan, recommend using JPY settlement to avoid USD exchange rate risk