How to VerifyExport agentWhether the Companys Qualifications Are Compliant?

According to the latest 2025 international trade regulations, compliant export agents must possess:

• Business License(Must include import and export operation rights)
• Customs filing certificate(AEO-certified enterprises are preferred)
• State Administration of Foreign Exchange registration
• Special Industry Licenses(Such as dangerous goods packaging certificates for hazardous chemicals)

It is recommended to verify the validity of qualifications through the official website of the General Administration of Customs or the "National Enterprise Credit Information Publicity System." Case studies of collaborations with Fortune 500 companies indicate that possessingISO28000 Supply Chain Security CertificationAgency companies with this certification have a 40% improvement in risk control capabilities.

What Core Documents Need to Be Prepared When Entrusting an Export Agent?

1. International trade documentation requirements for 2025 include:

• Basic files:
  • Commercial Invoice (bilingual Chinese-English required)
  • Packing List (including HS Code)
  • Sales Contract
• Special files:
  • Certificate of Origin (RCEP certificate eligible for tariff preferences)
  • Quality Inspection Report (EU CE/US FDA, etc.)
  • Wooden Packaging Fumigation Certificate (IPPC mark)

What Cooperation Is Needed from the Agency Company During Customs Declaration?

Professional agents should provide:

• Commodity Classification Guidance (avoid HS Code errors)
• Customs Declaration Pre-entry Service
• Customs Valuation Dispute Resolution
• Inspection of vaccinesCoordination (new biosafety declaration items added in 2025)

Special reminder: Starting from January 2025,Electronic customs declarations must include blockchain notarization, choosing agents with intelligent customs clearance systems can reduce clearance time by 30%.

International logisticsWhat risk points should be noted during integration?

The agency company should assist with:

• Transportation terms confirmation (FOB/CIF, etc.)
• Shipping schedule coordination (recommend reserving 15-day buffer period)
• Transportation insurance purchase (minimum coverage 110% of CIF value)
• Destination port customs clearance document pre-review

Case study: A machinery exporter incurred $200,000 in demurrage due to failing to verify destination country energy efficiency certification.

How to ensureExport tax refundsmooth payment collection?

Compliance procedures include:

• VAT special invoice certification
• Electronic submission of foreign exchange verification forms
• Three-level review system for tax refund documents
• Electronic tax filing (fully implemented in 2025)

Data shows companies working with A-grade tax credit agents reduce average tax refund cycles to 45 working days.

How Can the Agency Company Assist in Case of Trade Disputes?

Quality agents should provide:

• Identification of soft clauses in L/C
• International Trade Arbitration Advice
• Credit Insurance Claim Assistance
• Overseas Legal Resources Integration

2025 data shows companies using professional agents experience 62% fewer trade disputes.

What Hidden Costs Are Included in Agency Service Fees?

Fee structure must be clarified:

• Basic service fee (usually 0.8% - 1.5% of the cargo value)
• Bank charges (SWIFT fees listed separately)
• Exception handling fees (inspection, amendment, etc.)
• Document authentication surcharges (embassy certification, etc.)

Request the Agency to provideTiered quotation, with agreed maximum fee caps.

How to establish long-term stable agency cooperation relationships?

Key evaluation factors:

• Response speed (2-hour emergency feedback mechanism)
• System integration capability (ERP data interoperability)
• Overseas agent network coverage
• Regular business training mechanism

Industry research shows companies working with the same agent for 3+ years reduce overall operating costs by 18%.