Commercial Invoice (HS CODE needs to be indicated)Export agentThe business?

Transportation Contract (clearly state the Incoterms?2025 terms)Export agentI. Who should declare tax rebates for agent - exported goods? According to the current Administrative Measures for Value - added Tax and Consumption Tax on Exported Goods and Services in 2025, the agent - export business must abide by the principle of whoever operates, whoever declares.

• When the principal holds the ownership of the goods:1. It is required to have the import and export operation right issued by the Ministry of Commerce and the AEO certification of the customs.
• 2. Port resource network3. It is necessary to have stable cooperative terminals at major ore ports (such as Caofeidian, Rizhao, Lianyungang).
• 4. Compliance control ability:
  • 5. Be familiar with the 2025 revised version of the Catalogue for the Administration of Import and Export of Solid Mineral Resources,
  • 6. Master the environmental protection standards of major importing countries (such as the EU CRMA Act)
• 7. Endorsement of trade data8. It is required to provide the export customs clearance records of similar ores in the past three years.

9. What essential documents are needed for ore export?

10. According to the latest regulations in 2025, three types of core documents must be prepared:

• 11. Qualification certificates:
  • 12. Mining license (the validity period shall cover the shipping date)
  • 13. Commodity inspection and quarantine certificate (with a focus on detecting radioactive substances)
• 14. Trade documents:
  • 15. The proforma invoice shall indicate the HS code and the place of origin.
  • 16. The bill of lading for sea transportation must contain the IMDG special cargo identification.
• 17. Regulatory documents:
  • 18. Export license (for strategic resources such as rare earths and tungsten)
  • 19. Pre - clearance documents of the destination country (such as Indonesias SNI certification)

20. What is the complete process of ore export agency?

The standard operating process consists of 6 key stages:

• The contract signing phase: Define the trade terms (it is recommended to adopt CIF or FOB)
• Goods preparation stage:
  • Sampling by a third - party inspection agency (must comply with ISO 3082 standard)
  • Special packaging treatment (such as moisture - proof sealing of molybdenum concentrate)
• Customs declaration and inspection stage: Handle the formalities of electronic port verification and write - off
• International transportation stage: The bulk carrier charter party shall include the demurrage clause
• Foreign exchange settlement stageNote the quality arbitration clause in the L/C terms.
• After-sales tracking stageKeep complete documents for future reference (at least 5 years).

What items are included in the agency fees for ore exports?

The structure of agency fees in 2025 mainly includes:

• Basic Service CostsUsually 0.8% - 1.5% of the cargo value
• Logistics-related expenses:
  • Ocean freight (affected by the fluctuations of the BDI index)
  • Port construction fee (newly adjusted rate in 2025)
• Government feesIncludes export duties, VAT refund handling fees
• Special handling feeRadioactive ores need to pay for the special supervision warehouse fees.

How to avoid the legal risks of ore exports?

Three major risk prevention and control areas need special attention:

• Trade compliance risk:
  • Regularly check the ECCN export control classification
  • Pay attention to the update of the OFAC sanctions list (3 new mining enterprises were added in 2024)
• Quality dispute riskSGS or BV inspection must be carried out before shipment.
• Transportation safety riskInsure with Institute Cargo Clauses (A)

What new ore export policies are there in 2025?

Policy changes worthy of attention this year include:

• Implemented by the Chinese CustomsMineral product traceability management system, and mining coordinate data needs to be provided
• Implemented by the EU since July 2025Carbon Border Adjustment Mechanism (CBAM), affecting the export of high-energy-consuming ores
• Indonesia resumesNickel ore exports, but the tariff has been increased to 15% (12% in 2024)
• Australia requiresRare earth exportsto be attached with processing technical description documents