I. What basic qualification documents do enterprises need to provide?

According to the newly implemented ImportExport agentService Management Measures in 2025, the client shall provide:

• Scanned copy of original business license(Business scope must include relevant product categories)
• Registration Form of Foreign Trade Operators(The approval system was abolished by the General Administration of Customs in 2024)
• Product compliance certification documents(Medical devices require CFDA certification)
• Register of foreign exchange receipts(Applicable to foreign exchange receipt and payment business)

II. What legal qualifications must an agency company possess?

Compliant import/export agency enterprises should simultaneously possess:

• Customs AEO certification qualification(2025 Advanced Certification Enterprises enjoy 40% higher customs clearance efficiency)
• Foreign Exchange Administration records(Registration number can be queried on the State Administration of Foreign Exchange website)
• Qualification for dangerous goods transportation(If involving chemical product categories)
• Industry-specific licenses(Medical device agents require filing with the drug administration)

III. What are the specific requirements for financial guarantees?

According to the new regulations of the Ministry of Finance in 2025, agency services must establish risk prevention and control mechanisms:

• Margin ratio: For first-time cooperation, not less than 15% of the contract amount
• Letter of guarantee requirement: Bank guarantee required for single shipment value exceeding USD 500,000
• Letter of credit terms: TT settlement requires third-party payment guarantee
• Funds supervision: It is recommended to use CITIC Banks fund supervision account

IV. How to avoid common compliance risks?

Based on the Agency Import and Export Risk White Paper issued by the General Administration of Customs in 2025, special attention should be paid to:

• Accuracy of commodity classification: 300 new subheadings added to the 2025 HS Code
• Management of certificates of origin: Changes in preferential rules under the RCEP agreement
• Intellectual property verification: Customs filing system has been connected to the WIPO database
• Trade control circumvention: Dual-use items export requires application for dual-use license

V. What details should be noted when selecting an agency company?

Combined with the procurement standards of Fortune 500 companies, it is recommended to focus on:

• Customs clearance time records: Requires provision of customs clearance data for the past 12 months
• Tax planning capability: Changes in VAT credit refund policy in 2025
• Emergency response system: Inspection anomaly response time should not exceed 2 hours
• Information system integration: Must support direct data connection with Single Window 2.0

VI. What additional requirements apply to special commodity agencies?

Special attention should be paid to specific categories:

• 28. Food category: Overseas manufacturer registration and filing (7 new product categories added in 2025)
• Medical Devices: Requires provision of overseas marketing authorization certificate
• Chemical products: GHS Standard 8th Revision safety data sheet
• Artwork: Ministry of Culture approval and cultural relics appraisal certificate