Agency export,What basic qualification documents are required?

According to the latest foreign trade management regulations for 2025, enterprises entrusting agents for export need to prepare:

• Duplicate of Business License(including import and export business scope)
• Registration Form of Foreign Trade Operators(Unregistered enterprises need to be assisted by an agency company in handling the procedures.)
• Customs Registration Certificate for Import/Export Goods Consignees
• Foreign Exchange Administration Filing Certificate(Implementation of electronic filing system starting from 2025)

What special licenses are required for product export?

Additional documents required for different product categories:

• Category of food:Hygiene License/Export Food Registration Certificate
• Medical Equipment :Medical Device Registration Certificate/Filing Certificate
• Chemical products:Hazardous Chemical Business License(if involved)
• Agricultural products:Certificate of Origin/Inspection and Quarantine Certificate

What essential clauses should be included in an agency export agreement?

A legally valid agency agreement must specify:

• Division of rights and obligations between principal and agent
• Export Commodity Details and HS Code
• Foreign exchange settlement methods and exchange rate clauses
• Dispute resolution mechanism (arbitration clause recommended)
• New additions in 2025,Cross-border data transmission compliance clause

What documents are required for foreign exchange receipts and payments?

According to the new policy requirements of the State Administration of Foreign Exchange in 2025:

• Original Export Contract (Chinese-English Bilingual Version)
• Proforma Invoice
• As required by the bankSpecial Voucher for Cross-border RMB Settlement
• The enterprise organization code required for foreign exchange receipt and payment declaration.

Export tax refundWhat core documents are required?

Required documents for the 2025 electronic tax refund system:

• Electronic data of customs declaration (requires integration with the agent company's system)
• Special VAT invoice (deduction voucher).
• Sales Contract for Export Goods
• Bank Receipt of Foreign Exchange (must display the filing number from the State Administration of Foreign Exchange)

What additional documents are required for special trade methods?

For processing trade, cross-border e-commerce, and other models:

• Processing Trade Manual/Electronic Ledger Number
• Cross-border e-commerce platform store filing information
• Overseas Warehouse Storage Agreement (if applicable)
• CE/FCC and other international certification certificates (as required by the target market)

How to Handle Common Document Issues?

Question 1: Can I act as an export agent without import and export rights?
It can be handled through the "dual-header customs declaration" mode by an agency company, but completeBusiness License with Three Certificates in Oneand legal entity identification.

Question 2: How long does it take to process an export license?
Standard products take 3-5 working days, while specially controlled items require 20 working days (such as AI chips listed in the new export control catalog added in 2025).

Question 3: What should I do if my documents have expired?
It is recommended to set up an expiration reminder for documents, and expired documents need to be reissued. Starting from 2025, the General Administration of Customs will implementDocument Expiration Automatic Alert System, enterprises may apply for access.

The content described in this article is based on the currently effective policies in 2025. For specific implementation details, it is recommended to consult professional import and export professionals.Export agentThe company or the local commerce authority. For exports involving specially controlled commodities, it is mandatory to obtain the license issued by the Ministry of Commerce.Export License Approval.