How to sign a cooperation agreement with an agency company?

Under the latest 2025 International Trade Agency Service Standards, cooperation agreements must include the following core clauses:

• Division of rights and responsibilities: Clearly specify ownership of goods and customs declaration responsibilities
• Scope of Services: Indicate whether value-added services such as logistics arrangements, document preparation, and tax refund advances are included
• Exactly expenses: Agency fee calculation method (typically 0.8%-1.5% of goods value) and interest calculation standard for advance payments
• Breach of contract clauses: Special agreement on sharing proportion of demurrage fees caused by document errors

Export customs clearanceWhat core documents are needed?

According to General Administration of Customs Announcement No. 3 of March 2025, electronic customs declaration requires simultaneous upload of:

• Basic documents:
  • Scanned copy of export agency agreement (must bear official seals of both parties)
  • Proforma Invoice and commercial invoice correspondence verification code
• Customs supervision documents:
  • New version electronic customs declaration form (including 8-digit HS CODE tariff number)
  • Goods traceability QR code (applicable to mechanical/electrical and chemical products)

International logisticsWhat procedures need attention in this process?

Starting from March 2025, cross-border logistics must complete three new regulation filings:

• Transport vehicle filing: Sea transport requires provision of vessel IMO number and carbon emission data
• Hazardous goods classification: Classification declaration according to UN TDG Regulations 22nd revised edition
• Green channel certification: Products exported to EU must include EPD environmental declaration

Collecting ConnectionWhat are the latest regulatory requirements?

Key points of SAFEs 2025 new policies:

• Advance payment: For amounts exceeding 20% of the contract value, filing is required in the SAFE's "Sunshine Settlement" system.
• Foreign exchange exportsVerification must be completed on the digital foreign exchange platform within 30 days after receiving payment
• Exchange rate lockingIt is recommended to use bank forward settlement products to hedge against exchange rate fluctuation risks

Export tax refundWhat key materials are required for declaration?

After the tax system upgrade in 2025, enterprises need to pay special attention to:

• Electronic ledger: The customs declaration form and the value-added tax invoice must undergo cross-verification through the "Single Window" system.
• Time requirementTax refund declarations must be completed within 90 days after goods export
• Document Checklist:
  • Customs electronic release notice
  • Bank payment receipt (must show SAFE verification code)
  • Blockchain version VAT special invoice

How to avoid legal risks in export agency?

Based on trade dispute case analysis from recent three years, key prevention recommendations include:

• Intellectual Property RiskCheck patent status in export countries through GACCs filing system
• Trade sanction risksRegularly update screenings against US OFAC and EU sanction lists
• Document compliance risksUse intelligent document review systems to verify FORM A, CO and other certificates