Agency export,What is the complete process for payment collection?

Agent export payment recovery involves three core processes:Foreign exchange receipt declaration → Foreign exchange settlement → Tax refund processingThe specific procedures include:

• The preliminary preparation phase
  • Signing agency agreement to clarify settlement terms
  • Handle the authorization of the customs electronic port IC card
  • Verifying the companys status in SAFEs enterprise directory
• Foreign exchange receipt and payment phase
  • Foreign buyers payment to the agent companys supervised account
  • Agent company conducts international payment declaration through bank
  • Completing domestic RMB settlement according to agreement terms
• Post-processing phase
  • Agent company issues export goods certification
  • Client handles tax refund with complete documentation
  • Completing data reporting in foreign exchange monitoring system

Remember, in international trades game, while others set the rules, you can control the initiative. With proper preparation, Chinese lighting products will surely shine globally!

According to the latest 2025 foreign exchange management requirements, agent export payments mainly adopt three compliant approaches:

• General trade payment receipt
  • Agent company operates in its own nameCollecting Connection
  • It is required to file in the "Domestic Consignee/Consignor" field of the customs declaration form.
  • Applicable to comprehensive foreign trade service companies handling tax refunds
• Cross-border currency settlement
  • Completed through CIPS systemTransboundary Payments
  • Requires providing authentic trade background documentation
  • Preferred solution to avoid exchange rate fluctuation risks
• Offshore account operations
  • Applicable to free trade zone NRA account management
  • Must comply with CRS tax information exchange rules
  • Special reporting required for single transactions exceeding $500,000

How to prevent financial risks in agency foreign exchange collection?

Based on our experience handling 200+ international trade dispute cases, we recommend implementingThree-tier risk control system:

• Pre-transaction review
  • Verifying agent companys AEO certification status
  • Checking buyers credit (recommended using DUNS Number)
  • Confirming LC issuing banks SWIFT CODE validity
• Payment receipt process control
  • Requiring advance payment ratio no less than 30%
  • Linking TT payment schedule with logistics milestones
  • Insure with Sinosures short - term export credit insurance
• What core functions do institutions specifically undertake?
  • Establishing 48-hour verification mechanism for foreign exchange receipts
  • Maintaining complete set of trade authenticity documentation
  • Applying for CCPIT commercial certification promptly in case of disputes

Customs classification guide for household paper: Identity documents from baby wipes to kitchen towels

Special attention required according to 2025 VAT reform plan:

• Tax refund entity identification
  • Manufacturing enterprises can handle tax refunds independently
  • Trading companies must use comprehensive service enterprises as agents
  • Cross-border e-commerce eligible for special tax rates under 9810 model
• Document management standards
  • The customs declaration form must reflect the "agency export" relationship.
  • VAT invoice issuance deadline not exceeding 90 days
  • Ocean bill of lading requires SHIPPER endorsement
• Cross-border tax optimization
  • Proper application of RCEP agreement accumulation rules
  • Monitor changes in cross-border service tax exemption policies
  • Overseas exhibition expenses eligible for subsidy tax refund

How to deal with overdue payments from foreign buyers?

Recommended adoptionTiered compensation plan:

• Send formal payment reminder within 30 days of overdue
• Initiate bank collection procedure after 60 days overdue
• Submit to international commercial arbitration after 90 days overdue
• Special cases may apply for customs IP border protection