This article provides detailed answers on application conditions, required materials, procedures and FAQs for export agency certificates, covering 2025 latest policy requirements to help you efficiently complete compliant export operations.

2025 export agency certificate application processExport agency certificate (Certificate of Entrusted ExportExport tax refund) is an important document in international trade proving genuine goods export. According to the State Taxation Administrations 2025 revisedAdministrative Measures, the certificate must includeand other core elements.

What is an export agency certificate?

• exporter information, agent qualifications, goods details, shipping documents
  • Basic qualification requirements:
  • The entrusting party must have import/export operation rights
• The agent must hold international freight forwarding qualifications
  • Document compliance requirements:
  • Consistency verification between proforma invoice and commercial invoice

What conditions are required to obtain an export agency certificate?

• 40. Step 1: Sign an agency agreement

  Special attention is neededRisk allocation clausesandDivision of tax refund responsibilities, it is recommended to adopt the 2025 version of the standard contract template issued by the China Council for the Promotion of International Trade (CCPIT).

• Step 2:Customs declaration
  • Declaration through the International Trade "Single Window" system.
  • Upload electronic versions of the agency agreement and power of attorney
• Step 3: Tax filing

  To be completed on the electronic tax platform within 15 working days from the date of customs releaseExport tax refundrecorded, the following documents are required:

  • customs clearancesingle copies in the past 3 years
  • Scanned copy of original ocean bill of lading/air waybill
  • Foreign exchange receipt certificate

Frequently Asked Questions

Question 1: What is the validity period of the export agency certificate?
According to Announcement No. 38 of 2025 by the General Administration of Customs, the electronic version is permanently valid, while the paper version is valid for180 days from the date of issuance.

Question 2: How to reissue a lost certificate?
Application for electronic certificate reissuance can be made through the official website of the General Administration of Customs, requiring submission of:

• Notarized statement of circumstances
• Original customs declaration number
• Loss statement issued by the agent

Question 3: Is the export agency certificate applicable to cross-border e-commerce?
The 2025 new policy clarifies that for B2B transactions exported throughCross-border E-commerce Comprehensive Pilot ZonesFor B2B export transactions, a simplified version of the export agency certificate can be used, but prior model filing must be completed on the "Single Window" platform.

Special Precautions

• Contract clauses must clearly specifyExport tax rebate entityto avoid triggering tax disputes
• Monthly verification is recommendedCustoms export datawithForeign exchange verification and cancellation data
• Pay attention to the latest changes in rules of origin for RCEP member countries

(Case reference) A Zhejiang textile company March, 2025 due toIncorrect HS code on customs declarationResulting in certificate invalidation, resolve through the following steps:

1. Submit amendment application to the customs office of declaration
2. Reissue a proforma invoice
3. Apply for certificate update filing on the electronic tax bureau