I.Agency export,5. How to prevent common risks?

What foreign exchange receipts are needed?

• According to the revised 2023 Trade Foreign Exchange Receipts and Payments Business Guidelines by the State Administration of Foreign Exchange, agency export foreign exchange receipts require the following core documents:Original agency agreement
• : Clearly defines the rights and obligations of the principal and the agentElectronic customs declaration data
• : Must be consistent with the single-window customs dataCopy of commercial invoice
• : The amount and currency must match the foreign exchange receipt amountBank foreign exchange receipt slip
• : Contains complete information such as counterparty, amount, and dateForeign exchange settlement receipt

1. What foreign exchange receipts are needed for agency export?

(if applicable): Cross-border RMB settlements require RCPMIS system declaration records

• The preliminary preparation phase
  • Typical agency export foreign exchange receipt operations are divided into three stages:
  • Signing a tripartite agreement (principal, agent, foreign buyer)
• Processing foreign trade operator filing (agent)
  • Foreign buyer makes payment to the agents foreign exchange account
  • Bank verifies the source of foreign exchange funds
• Document processing stage
  • Agent issues the Export Agency Certificate
  • Complete cross-border payment and receipt declaration (via bank or SAFE system)

2. How many steps are there in the foreign exchange receipt process?

If receipt exceeds 90 days from export date on customs declaration (current 2025 regulation), special attention is required:

• Submit Explanation for Delayed Receipt to SAFE
• Report the delay in the Trade in Goods Foreign Exchange Monitoring System
• Retain written confirmation from foreign buyer for delayed payment
• Agent must simultaneously update supplementary terms of agency agreement

3. How to handle prolonged foreign exchange receipt times?

Per SAT Announcement No. 39 of 2024 requirements:

• Receipt amount must not exceed 5% variance from export invoice amount
• Cross-border RMB receipts require settlement method filing with e-tax bureau
• Agents service fee invoice must be separately itemized
• Principal uses Export Agency Certificate to claim tax refund

4. How to match foreign exchange receipts with tax treatment?

Based on Fortune 500 risk control experience, key precautions recommended:

• Document inconsistency risks
  • Ensure complete alignment among customs declaration, invoice, and contract information
  • Establish dedicated agency export business ledger
• : Tax refund losses caused by the certification time - effect of special VAT invoices
  • Monthly reconciliation between bank receipts and declaration records
  • Maintain complete foreign exchange transaction background documentation
• Tax inspection risk
  • Agency fees must be separately accounted without confusion
  • Cross-border related-party transactions require transfer pricing documentation

Special reminder: Cross-border RMB settlement ratio exceeded 45% in 2025 - companies are advised to prioritize RMB settlement to mitigate exchange rate risks. Agency export business involves multiple parties - professional comprehensive foreign trade service providers are recommended for handling receipt documentation to ensure compliance with latest regulatory requirements.