Export customs clearanceWhat are the mandatory requirements for filling in the name of the proxy company in the form?

According to the 2025 "Customs Import and Export Goods Declaration Management Regulations," the name of the agency enterprise must meet three core requirements:

• The Principle of Name Consistency: Must be completely consistent with the "Customs Declaration Unit Registration Certificate" of the agency enterprise.
• The Principle of Full Name Priority：The full legal name registered for business must be used; abbreviations or codes are not permitted.
• The principle of qualification correspondence: The agency enterprise must possess the necessary business qualifications corresponding to the category of export goods.

What are the consequences of common incorrect filling methods?

After the upgrade of the customs document review system in 2025, the following errors will directly result in rejection of the declaration:

• Abbreviation Usage Cases:
  • Error example: "Humaotong"International logistics"Fill in as 'HTT Logistics'"
  • Correct example: "Shanghai Humutong International Logistics Co., Ltd."
• Information disconnection issue: The name of the agency enterprise does not match the unified social credit code.
• Continued use of expired names: The legal name after the enterprise's name change has not been updated (a business change certificate must be submitted simultaneously).

How to standardize the filling of agent names under special circumstances?

For complex trade scenarios, the following processing methods are recommended:

• Joint agency scenario: To be filled inFirst AgentFull name, and indicate "joint agent" and the name of the second agent in the remarks column
• Overseas agency company: To be filled inChinese-English bilingual names, in the format of "English name (Chinese translation)"
• Brand Licensing Agency: In addition to the agent's company name, supplementary information is required.Trademark License Record Number

Year 2025Customs declarationWhat are the new changes in the system that require attention?

In accordance with Announcement No. 17 of 2025 from the General Administration of Customs, the declaration system has achieved three significant upgrades:

• Intelligent verification function: Automatically compare the name of the agency company with the customs record database.
• Data interface requirements: The name of the agency enterprise must be synchronized in real time with the electronic port IC card information.
• Multilingual support: Supports automatic conversion of traditional and simplified Chinese and special characters by the input method

How to verify the compliance of an agency's company name?

It is recommended to complete triple verification through the following official channels:

• Customs filing query: Log in to the "China International Trade Single Window" - "Enterprise Qualification Inquiry" module.
• Business Information Verification: Verify in real-time using the "National Enterprise Credit Information Publicity System".
• Comparison of Qualification Certificates: Request the agency to provide the latest version of the "Registration Form for Foreign Trade Operator Record Filing."