RefrigeratorExport customs clearanceWhat special documents are needed?

As an electrical product with a compressor, the following three types of documents need to be paid special attention to when declaring customs in 2025 for refrigerators:

• Basic Trade Documents
  • Commercial Invoice (the type of refrigerant should be indicated)
  • Packing List (mark the moisture - proof treatment method of the outer packaging)
  • Bill of Lading/Air Waybill
• Technical Compliance Documents
  • CE Certification (mandatory for the EU market)
  • Energy Efficiency Label (the latest EER standard should be met for the US and Canadian markets)
  • ROHS Test Report (for heavy metal content)
• Special regulatory documents
  • MSDS Safety Data Sheet for Compressor Refrigerant
  • Opinion on Pre - ruling of Customs Classification (it is recommended to apply in advance)
  • Export License (if it contains controlled refrigerants)

How to correctly declare the HS code of refrigerators?

The customs classification rules in 2025 show that there are differences in declaration between commercial refrigerators (8418 series) and household refrigerators (8418/8422):

• Commercial Refrigerators: Be preferentially classified into 8418.50 (vending machines) or 8418.69 (other refrigeration equipment)
• Household Refrigerators: Need to be classified into 8418.10 or 8418.29 according to the freezing/refrigerating function
• Special Cases: Wine cabinets with ice - making function are recommended to be classified into 8418.69.0090

It is recommended that enterprises prepare product technical parameter specifications in advance. Professional agency companies can reduce the inspection risk through the customs pre - classification service.

What key indicators should be noted when choosing a customs declaration agency?

According to the industry research data in 2025, high - quality refrigeratorsExport agentshould have the following capabilities:

• Operating Experience of Refrigeration Equipment: There should be no less than 200 containers/year of successful cases
• Global Certification Network: Be able to handle energy efficiency certifications of multiple countries simultaneously
• Risk Response System:
  • Pre - declaration error rate is less than 1.5%
  • Response time for abnormal situations is less than 2 hours
  • Update frequency of refrigerant control regulations (at least once a month)

How to handle customs inspections efficiently?

The key inspection directions of the customs in 2025 include:

• Consistency between refrigerant components and declaration (special certificates are required for environmentally friendly refrigerants such as R290)
• Standardization of energy efficiency label pasting (the size error of the new EU energy label should be less than 1mm)
• Verification of packaging moisture - proof treatment (it is recommended to keep the packaging material test report)

Professional agencies should provide "inspection rehearsal" services, simulating the inspection process to reduce the average processing time from 72 hours to 24 hours.

What special requirements are there for customs declaration in emerging markets?

For the Southeast Asian and Middle Eastern markets with significant growth in 2025:

• Vietnam: Mandatory QR code energy efficiency filing (needs to be registered 3 weeks in advance)
• Saudi Arabia: SASO certification has added a voltage stability test
• Indonesia: SNI certification requires on - site inspection of local factories
• Mexico: NOM certification requires the provision of Spanish technical documents

It is recommended to choose an agency company with a regional customs data system, which can monitor the changes in customs policies of 25 countries in real time.