AgentlyExport customs clearanceDoes the order have to be downloaded by the agency?

In accordance with the requirements of Announcement No. 58 of the General Administration of Customs of the People's Republic of China in 2025, the authority for downloading customs declarations shall be implementeddual-track management:

• Entrusted Agent Customs Declaration Mode:
  • The agency downloads the complete version of the customs declaration form through its electronic port legal person card.
  • The entrusting enterprise can obtain a simplified version of the customs declaration form with an electronic signature.
• Enterprise Self-Operated Customs Declaration Mode:
  • Importers and exporters can directly log in to the Single Window using their legal person cards to download.

What are the new changes in the download of customs declarations in 2025?

Compared with the paperless customs declaration reform implemented in 2023, the current system upgrade brings three major changes:

• Electronic Signature Upgrade: Added dynamic QR code anti-counterfeiting label
• Unified file format: Mandatory application of PDF/A-3 format
• Download time limit extended:The retention period of customs declaration data is extended from 3 years to 5 years

How to download customs declarations through the Electronic Port?

Step-by-Step Operation Guide (Taking the Agency Delegation Mode as an Example):

1. Log in to China Electronic PortLaw enforcement system
2. Enter the "Paperless Customs Clearance" → "Tax Bill/Customs Declaration Form Printing" module
3. Enter the customs declaration number or set a time range to search
4. Check the customs declaration forms to be downloaded and click "Download PDF"
5. Obtain files through IC card password verification

What materials are needed to download a customs declaration form?

• Basic documents:
  • Electronic Port Legal Person Card/Operator Card
  • Valid Electronic Filing Number for Customs Declaration Entrustment Agreement
• Supplementary provisions for special circumstances:
  • For commodities subject to license management, a certificate number is required.
  • Processing trade requires association with manual/account book number

How to verify the authenticity of a customs declaration after downloading it?

It is recommended to perform triple verification:

• QR Code Verification: Use the "General Administration of Customs APP" to scan the code for verification
• Electronic Signature Verification: Check the digital certificate through Adobe Reader
• Data Comparison: Cross-verify with the original contract, invoice, and packing list

Frequently Asked Questions

Q: How long after customs declaration can I download the electronic customs declaration form?
A: After normal customs clearanceWithin 24 hoursAvailable for download; special supervised goods such as bulk cargo take no more than 3 working days.

Q: What should I do if the downloaded customs declaration information is incorrect?
A: The agency should be contacted immediately to initiate the process.Customs Declaration Modification Procedure, a correction application must be submitted within 15 working days after the goods are released.

Q: Can the customs declaration form be downloaded multiple times?
A: The same customs declaration numberLimited to 5 downloads per month, it is recommended that enterprises establish an internal archiving management system.

Special Risk Warning

According to recent customs inspection cases, special attention should be paid to:

• The customs declaration download record will serve asVerification of the authenticity of tradeImportant basis
• Repeated download of abnormal records may trigger customs risk control.
• Unauthorized alteration of electronic data in customs declarations shall bear criminal responsibility.